Consigment process in dealer site Audi

Today I have task to make a gap analysis and compare what we have in SAP DBM and in business about consignment process. So will go workshop through all consignment process step.

Consignment process is when OEM (manufacturer or importer) sell as vehicles and allow not to pay for it during some period. Sometimes for this day we have a small percentage, sometimes not. All this described in consignment or dealer contract.

In Audi  dealer should pay some money for every day  since that moment vehicle arrived on site. This % grows up every 30 days till 90 days. You must purchase vehicle before 90 days will off.

So Logistic person make stock order in OEM system for vehicle. When vehicle is produces, custom cleared and ready to be delivered to Dealer, OEM send via e-mail consignment conditions, where describe %.

At the day of arriving vehicle on stock, counting of consignment days starts. Logistic person should input this date into OEM system and should make action "New Vehicle Consignment" in SAP DBM, where she or he should input Delivery Date, Date of consignment started and Posting date(current). In best case all this date should be current date.  Vehicle record in SAP DBM will have Primary status zp27 Vehicle Received in Consignment stock .

Next activity in SAP DBM Logistic person should do is New Vehicle Physical. It means she should complete Storage location for this vehicle.  There she or he need to input date of arrival and Storage location.  Date of arrival should be current day and in Audi we have only one storage location.

In Russian market this vehicle will be like "Out of accounting balance".

Once customer wants to buy this vehicle or days of consignment goes to end, or base on management design, account chief decided to purchase vehicle from OEM.

For this Account person, who is responsible for vehicle accounting, should make payment to OEM in before 12 am that money could come to account of OEM in the same day.  Date of this day will be invoice date of OEM. So account could make an action Create consignment stock transfer in SAP DBM to move vehicle from "Out of accounting balance" to Stock Account.  Here she or he should input stock - receiver and date of invoice = date of payment and should be equal current day.  And posting date is current date. 

Account department on this day doesn't have any documents from OEM(like incoming invoice and delivery note). OEM sends them twice a month, when a big pack of document formed.

So account person can't input number of delivery note or billing number, they can do it later through standard SAP function vf03.

After this, when incoming invoice will arrive we could make an action Create/Print incoming invoice in SAP DBM, where we should input amount (the same like on invoice) and number of incoming invoice. In case  we urgently need to sell this vehicle, we could make this action before documents will be delivered, but without numbers of invoice. Numbers we will maintain later.

On this consigment process should be completed. If you have a question about it, you can leave you comments here or contact me via e-mail in my profile.

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